Whose invoices
A charge nobody has classified. These reason codes
have reached a merchant's statement and db/162 has never
been told whether they are a supply, a payment, or the merchant's own
money — so every invoice issued from now on is silently leaving them
off. That is a decision about somebody's money being taken by a
CASE falling through to ELSE.
| Reason code | Lines | Total |
|---|
Where customers pay
Give a bank account, mobile money, or both. Each is all-or-nothing: an account number with no bank is not payable, and mobile money without the registered name gets stopped by anybody who checks the name on their confirmation screen.
Haulage quotes
A proforma is a priced offer with a date it stops
being true. It gets a PF-… reference from its own counter,
never a number from the invoice series. The customer accepts from the
link on the PDF, or you record a yes that came by WhatsApp or phone;
Issue invoice then takes the next real number.
| Line | Qty | Each (GH¢) | Amount | |
|---|---|---|---|---|
| Total (tax-exclusive) | GH¢0.00 | |||
| Reference | Client | Route | Valid until | State | Total | Actions |
|---|
| Description | Qty | Each | Net |
|---|
Record a yes that came by WhatsApp, phone or in person. The customer's name, and where the yes came from.
Accepted. Issue invoice takes the next number in the gapless series — it cannot be undone, only voided.
Receivables by age
Issued statements with no invoice
Issuing takes the next number in a gapless series. It cannot be undone and the number can never be re-used — an invoice raised by mistake is voided, in public, keeping its place. The figure shown is the supply side of the week: delivery and handling fees, less any waivers. Cash collected on the merchant's behalf is theirs and is not on it.
| Merchant | Week | Chargeable lines | To bill |
|---|
Issued
| Number | Billed to | Issued | Due | Total | Paid | Owed | Told | Document |
|---|
Lines
| Description | Kind | Qty | Each | Net | Tax |
|---|---|---|---|---|---|
| Total due | |||||
Payments
| Received | Method | Reference | Amount |
|---|
Record a payment. Pesewas become a receivable credit and a bank posting the moment you save; more than what is owed is refused — record what the invoice demanded and treat the rest as the overpayment it is.
Or ask their phone.
— this keeps the number and marks the invoice void on its face. The week becomes billable again and the replacement takes the next number, not this one.